Payroll & Employees

A practical TallyPrime guide from Sarvadnya Infotech LLP, Tally Certified Partner since 2008.

TallyPrime's payroll module is built in - it is just hidden until you switch it on:

Enable it: F11 (Company Features) > press F11 again to Show more features > Maintain Payroll = Yes
Employee Profiles: Create Master > Payroll Masters > Employee Group / Employee
Pay Structure: Salary Details inside the employee record - basic, HRA, PF, ESI and custom components
Attendance: Attendance voucher for the month, or attendance imported from a device
Auto PF/ESI: employer and employee shares calculated from the pay heads
Income Tax: TDS on salary computed from the pay heads and reported in the TDS reports
Payslips: print or email a payslip for each employee from inside TallyPrime
Monthly run: Payroll voucher (Ctrl+F4)

An HRMS is only needed for employee self-service, biometric attendance and HR workflows - not for calculating salary.

Common questions

Creating pay structure

Pay structure setup:

1. Create Master > Payroll Masters > Pay Head 2. Create the components: - Basic (earnings, the base for PF/ESI where applicable) - HRA (earnings) - PF Employee (deduction from the employee) - PF Employer (employer contribution) 3. Group the components under Salary Details in the employee record 4. Assign the salary details to each employee

TallyPrime calculates the earnings, deductions and statutory amounts from the pay head settings.

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